Vendor Information
Mailing Address:
Kutztown Fair Association
PO Box 177
Kutztown, PA 19530
Dale J. Kramer
Concession Chairman
email: kutztownfairconcessions@gmail.com
CONCESSIONAIRES LETTER OF INTEREST
The Kutztown Fair is an annual tradition in Berks County, PA. Each year we welcome guests from our local community and surrounding areas. Last year we had over 14,000 visitors come through our gates!
The 153rd edition of the Kutztown Fair will take place this year on August 5-10, 2024 on the Kutztown Fairgrounds in Kutztown, PA, and we would like to invite you to be part of this year’s event. The fair runs Monday through Friday 4 PM - 10 PM and Saturday 2 PM -10PM. We offer both inside and outside spaces and will work with you to customize the space to meet your needs.
Inside spaces are $25 per running foot, and include normal electrical usage. These spaces are in a building that is locked overnight, and we have security on duty overnight, so there is no need to tear down and set up each day. This low fee encompasses the entire time the fair is open, from Monday through Saturday!
Outside spaces are $25 per frontage foot, plus $75 for each 110 volt hook up and $100 for each 220 volt hook up. This price is a one-time fee for the entire time the fair is open from Monday through Saturday! Outside spaces require a minimum of 10 feet of frontage, which includes any space that is taken by trailer hitches, awnings, tables, or any other equipment.
A 25% deposit is required to reserve your space with the balance due at time of set up. All displays MUST be set up by Monday, 4:00 pm when the fair opens, and tear down is not permitted until 10:00 pm, Saturday night, when the fair ends.
If you are interested in participating in the 153rd Kutztown Fair, August 5-10, 2024, please read the important information on the following page, complete the contract, and return it with your 25% deposit to the address listed by June 1st. All spaces will be filled on a first come, first served basis.
Sincerely,
Dale Kramer
Fair Concession Chairman
email: kutztownfairconcessions@gmail.com
2024 VENDOR REQUIREMENTS FOR THE KUTZTOWN FAIR
The sponsor agrees to reserve display space until Fair time provided that:
1. Exhibitor’s payment is received prior to opening day of the fair, either by mail or at the Fair office.
2. Exhibitor agrees to have the display fully erected by 4pm Monday and removed by 2 pm Sunday.
3. Sponsor reserves the right to reassign space locations if it is in the best interest of the fair.
ELECTRICAL INFORMATION:
Nobody other than the authorized Kutztown Fair board electrician will be allowed to perform any electrical hookup or wiring of any equipment on the Kutztown Fairgrounds.
INSURANCE REQUIREMENTS:
Tenants agree to maintain adequate insurance on its structure and all of the Tenant’s property placed therein; in addition to maintain public general liability and damage insurance, with limits of not less than $1,000,000 for personal injury. Present a certificate showing the: Kutztown Fair Association as an additional insured prior to the opening day the fair.
SETUP AND TEARDOWN:
Setup can start before the Fair on Saturday, Sunday, or Monday, August 3rd, 4th, or 5th. Setup must be complete no later than 4pm on Monday August 5th. Upon arrival, go to the Fair Office for directions to your location. After you have set up and unloaded your vehicle, please move your vehicle to the parking lot so that the roads are cleared for others to set up. No exhibit or concessions may be dismantled or removed during the continuance of the fair. Teardown may begin no sooner than 10pm on Saturday August 10th, and Sunday with arrangements.
EXHIBIT HOURS:
All vendors, inside or outside, must be open 4pm to 10pm, Monday through Friday, as well as Saturday from 2pm to 10pm for Children’s Day.
NATURE OF EXHIBIT:
The Management reserves the right to decline or prohibit any exhibit, exhibitor or concession not deemed suitable, This reservation covers persons, things, conduct, printed matter, souvenirs and emblems; all things which affect the character of the exhibit or concession.
FOOD LICENSE:
All food vendors are subject to an inspection for temporary food licenses by the PA Department of Agriculture early in the week. The vendor will pay the fee for the licenses. If vendor or exhibitor has a current PA permanent food license, please display it at the fair and notify the inspector upon arrival. The Kutztown Fair Association is not liable for any changes and/or fines deemed necessary by the PA Department of Agriculture.
VENDORS & EXHIBITORS FURTHER AGREE:
1. Cost of electrical connections, inspection fees and related costs are to be borne by the licensee.
2. There will be no refund of payment on the contract.
3. The licensee shall not interfere with other exhibitors or vendors by activity beyond the space this agreement covers, or by nuisances or excessive noise.
4. Roving solicitation is prohibited.
5. Each person is required to show only goods described on the application. Nothing additional will be added other than what is printed or typed on this contract without written approval of the Fair Concession Chairman.
6. The above rules are in addition to any rules and regulations found on the back of the space contract.
7. The Fair will not be responsible for any loss of goods or property by theft, rain, or accident, nor act of God.
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PLEASE BE SURE ALL QUESTIONS ARE ANSWERED. THANK YOU!